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Attendance Policy

RCS Attendance Policy (Per 2023-2024 Handbook)

·        Absences shall be classified as either excused or unexcused by the Principal/Designee.

·        Exucsed absences may include, but not be limited to:

1)     Illness of student; after three (3) consecutive days, or repeated absences, a note from a physician may be required;

2)     Illness of an immediate family member which requires the student’s help at home;

3)     Death of a family member;

4)     Extreme weather conditions;

5)     Religious observances;

6)     College visits;

7)     Pregnancy;

8)     School sponsored or school endorsed activities;

9)     Summons, subpoena, or court order;

10)  Circumstances, in the judgment of the principal/designee, created by emergencies over which the student has no control.

·        Schools may require an official verification of any appointment prior to excusing the absence.  Schools may limit the number of excused absences for appointments.

·        Unexcused absences shall include but are not limited to:

1)     Car trouble;

2)     Personal business (e.g. cleaning house, shopping, babysitting, errands, hair appointment, work in the private sector.)

·        Students in grades 6-8 will be allowed no more than 5 parent notes a semester or a total of 10 for the school year.

·        In order to receive any attendance credit, including credit toward perfect attendance, a student must be present for the majority of the school day in accordance with State Attendance Accounting policies.

·        Reasons for absences or tardiness and requests for early dismissal before the close of school must be requested by the custodial parent or guardian or those authorized by the parent/guardian to request release.  Students participating in school-sponsored activities whether on or off campus shall not be counted absent.

·        All missed class work or tests may be made up.  Reasonable effort must be made, and ample opportunities must be provided by school personnel.  Grades may reflect less full credit. (Exceptions include pre-announced tests and term assignments that will be due upon return.)  School work and tests missed for suspensions may be required to be made up.

·        Students may be denied the privilege of making up work missed as a result of an unexcused absence or suspension.  All schools will review students’ attendance and refer students to the Student Services Supervisor.

·        An accumulation of 8 unexcused tardies/early dismissals will equal 1 unexcused day, which will contribute to the number of unexcused days that trigger truancy interventions.  Such absences may result in referral to Juvenile Court


Chronic Absenteeism

While only unexcused absences accumulate for truancy purposes, the Robertson County Schools firmly believe in the importance of regular school attendance and recognize the role attendance plays in student success.  As such, all student absences must be investigated and verified.  School attendance is an essential dimension of overall student success.  School attendance for children ages 6 to 17 inclusive is mandated by state law (TCA 49-6-3001) and penalties will apply for truant children (TCA 49-6-3007).

CMS Attendance Plan

·        When a student is absent three days, a teacher or an office staff member will make contact with the parent/guardian via phone or email.  If an adequate note is provided by the parent/guardian, absences may be excused.

·        At 5 unexcused absences, a parent/guardian letter will be sent home and a meeting will be set up by the truancy coordinator to develop an attendance contract.  The social worker will be involved in the meeting and will offer resources to help correct the absences.

·        At 7 unexcused absences, another parent/guardian letter will be sent home and a parent-teacher conference with the student in attendance will be set up by the truancy coordinator to determine the root cause of the absences.  The attendance contract developed at the initial meeting will be reviewed.

·        At 10 unexcused absences, the truancy coordinator will make a DCS referral and send the appropriate paperwork to Central Office for juvenile court.